Assistant Facilities Manager
Integrated Facilities Management
What this job involves :
Support the FM with dotted line to Chief Engineer in managing the Mechanical, Electrical, Plumbing installations, Life Safety system, BMS within the facility;
Responsible for preparation of critical spares list for all installations as per manufacturer’s recommendations and plan and maintain the required inventory at sites at all-
time where the maintenance is carried out with in-house teams;
Implement and oversee the pre-emptive maintenance programme to reduce the risk of sudden failures of critical equipment;
Assist the AEM to review the maintenance / service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations;
Maintain the logbooks, checklists and PPM schedules for all M & E installations;
Manage Downtime / Breakdowns;
Arrange for ad-hoc M&E set ups as per the client requirement from time to time;
Ensure the contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the Client;
Responsible to handle the shifts independently on all Engineering related matters;
Responsible for daily reporting on M & E to the AEM;
Generate Service maintenance reports on office equipment;
Responsible for Purchasing and maintaining of spares and consumables, ensure minimum stock required maintained at all times.
Generate Downtime and breakdown incident reports.
Complete track of inspection, work orders and updation and closure in 360 tool with proper evidences or supporting documents.
Request for raising ITSM based on PM work orders scheduled and notify respective vendor in advance
Liaison with landlord for utility, common area lighting, water tank levels, domestic, fire, status of lift health to ensure 100% uptime
Strictly adhere to the usage of PPEs and LOTO at all time by in-house as well as vendor
Issuance of necessary work permits for vendors
Maintaining of various registers - Green card, Fire isolation / desolation, LOTO, complaints, etc.
Rounds to be taken daily of critical areas and ensure that observations are recorded in Inspection tab
Ensure compliance to all GRE OE standards and signoff.
Ensure up keep of office maintained, liaise with soft service team, for the same
Ensure strict adherence by the technicians on their deliverables
Project coordination with vendors / soft services / others
Aware of the maintenance cost / maintain a tracker
Vendor management end to end
Maintain cordial relationship with team and employees
Well aware of escalation process
Incident report detailed report with RCA
Understanding of the AMC contracts / SLA
Ensure all work orders / inspections is closed / carried out regularly
Ensure the hand over and take over work activities during shift change over between technicians / BMS and amongst AFM’s
MIS and report generation as and when required
Ensure customer complaints are attended during shift time including soft services
Responsible to ensure housekeeping is well maintained during shift time in coordination with soft service team
Sound like you? To apply you need to be :
Experienced in Facility Management
Open working in shifts
Team handling experience
Experience in managing Banking / BPO client would be an added advantage
Assistant Manager, Facilities is responsible for developing, deploying, supporting, and managing the JLL India IFM function at client site.
Technical / Soft Services operations
Excellent interpersonal and communication skills
Good team handling skills
BE / Diploma / B. Tech in Electrical / Mechanical Engineering
Minimum 5 years of relevant work experience
What we can do for you :
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment.
We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
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