Administrative Assistant
EveryDose
Pune, INDIA
1d ago

Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for upper management.

We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.

The ideal candidate for this job is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Responsibilities

  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Assist in training staff members and new hires
  • Plan meetings and take detailed minutes
  • Generate memos, emails, and reports when appropriate
  • Organize and schedule appointments and meetings
  • Prepare and monitor invoices
  • Coordinate office procedures
  • Maintain up-to-date employee holiday records
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Submit and reconcile expense reports
  • Assume responsibility for maintenance of office equipment, including computers, copy machines, and fax machines
  • Maintain office supplies by checking inventory and ordering items
  • Respond to questions and requests for information
  • Requirements

  • Bachelor's degree required
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner
  • Knowledge of office management systems and procedures
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