Executive, Front Office
Jones Lang LaSalle, IP, Inc
Noida, India
1d ago

Job Description

TitleFront Office ExecutiveBusiness unitIntegrated Facilities Management

Reporting toFacility Manager Key stakeholdersFacility Manager, Account Director, Client Real Estate Director and Senior ManagerDirect reportsNILDuties & responsibilities

  • Responsible for handling of incoming and outgoing calls including distribution. Making sure to demonstrate professional and polite responses in telephone responses.
  • Ensure personal preventability and dress in the assigned uniform
  • Receive, inform, guide visitors including co-ordination with employees
  • Responsible for maintaining the telephone registers including call tracking
  • Preparation of database of Client contacts and updating
  • Responsible for maintenance and upkeep of front office
  • Ensure receipt of magazines and newspapers for the building and ensure display of the latest version in the reception as well as removal of the outdated magazines
  • Ensure compliance of regulations / requirements of JLL management.
  • Provide assistance in general administrative activities
  • Provide assistance to the Help Desk as required
  • Contribute to the Monthly Management Report to (Client)
  • Participate in Emergency Evacuation procedures including crisis management and business continuity.
  • Develop the necessary policies and procedures required for all functions within the scope of Reception
  • To act as a back-up to Help Desk in case of emergency / requirement
  • Responsible for ensuring availability of magazines / brochures and (Client) directory signage
  • Co-ordinate for flower arrangements
  • Assist in utilization of conference rooms
  • Co-ordinate with Facility team for event management
  • Performance objectivesCompliance with the Service Level Agreement established between Jones Lang LaSalle and (Client)Key skills

  • Excellent interpersonal and communication skills
  • Excellent administrative skills
  • Employee specification

  • Graduation in any stream
  • Minimum 3 years of relevant work experience
  • Apply
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