Sr. Manager - Stores
Halol Plant, India
12d ago

Direct : 1 or 2

Key Purpose of the Job (Position Summary)

This position is responsible to ensure safe and efficient management of the plant Raw Material and Finished Products in Stores.

This position is responsible for ensuring accurate recording and storage of inventory and ensuring optimal inventory quantities in consultation with Operations which are in line with the guidelines prescribed and to proactively address obsolete and slow-moving inventory.


  • Adherence to planning schedule (Separately for RMS and FPS)
  • ERP (SAP PM, MM)
  • Manage Supply Chain
  • Warehouse distribution
  • Optimal inventory levels; slow and obsolete stock reduction
  • Material Handling
  • Overall housekeeping of stores
  • Cost Management and effective utilization of manpower
  • Accurate record keeping
  • Safety and environment for stores department
  • Effective management and reduction in customer complaints (Related to FG)
  • Effective implementation of 5S (Score)
  • Improvement initiatives (Kaizan, Hira etc.)
  • Efficient Organizer, Motivator and Team player

    Store Management

    RM and FG Stores Operations

  • Monitor all Raw Material and Finished Goods operations for the plant to ensure that the material receipt and storage is in line with set processes and standards
  • Coordinate activities and follow up with the central purchase team to ensure material availability for the plant
  • Ensure Advance Dispatch planning
  • Ensure Turnaround time of all vehicles
  • Ensure availability of materials to avoid stoppage.
  • Proactively track key items to ensure timely replenishments
  • Ensure minimal losses due to poor upkeep of materials
  • Ensure good housekeeping so that material receipt, handling, storing and issue can be done adequately
  • Ensure cleanliness, safety and security at the RM Stores
  • Anchor all internal (5S, EHS, Quality Audit) and external audits (OEM, Quality) etc.
  • Planning and Documentation :

    Export Planning & Execution :

  • Monthly Export Planning.
  • Confirmation from Customer.
  • Co-ordination with CHA for container availability.
  • Follow-up with CHA for B / L.
  • Documentation and MIS

  • Review and check documentation for all dispatch of material or final goods
  • Ensure that team is recording accurate information on SAP
  • Daily GRN / verification, creation of Dispatch Orders & Excise Invoices, Rejection Delivery Orders and Rejection Excise Invoice
  • Perpetual Inventory, Monthly Inventory, Physical Stock Verification
  • Verify and validate the reports generated by the team and keep the entire plant team informed through a departmental MIS
  • Inventory Management

  • Monitor and account for the inventory of raw materials and final goods, and ensure reconciliation with SAP figures and actual stock audit
  • Ensure accuracy of material disbursement for production, with proper documentation and tracking
  • Ensure stock is issued in the correct sequence, that is, first in first out to Production
  • Highlight stock accumulation, discrepancies and abnormal consumption if any to Purchase and Production
  • Minimize obsolete, surplus and scrap material through proper monitoring
  • Coordinate for disposing of scrap with the central team
  • Cost Management

  • Manage the Opex budget for the RMS & FG stores department at the plant and monitor expenditure to ensure compliance to the budget
  • Ensure that adequate manpower is being utilized as per approved standards for store operations and look for opportunities to reduce on manpower cost
  • Identify areas for cost saving and recommend action plan to achieve the saving
  • Health & Safety

  • Ensure safety measures are consistently followed and take initiative to enhance acceptance of safety as a culture to achieve zero accident level
  • Train employees on correct methods of handling the material handling machinery and equipment to reduce accidents
  • Report any incident to the Safety team immediately and ensure that appropriate diagnosis of the situations is carried out
  • People Management

  • Front-leading the store’s operational activities right from setting up the new floors
  • Resolve day to day worker grievance / worker issues and ensure that the work environment is productive and peaceful
  • Ensure staff is motivated so that the work can be completed in a safe, timely and cost-effective manner
  • Maintain good working relations with the unions, workmen and other contract staff
  • Set targets for the team, and monitor their performance against the targets & provide regular and ongoing feedback for team
  • Identify the training needs for the department employees and ensure provisioning of the training to the team in liaison with HR
  • Education and Experience Required

    Education :

    Post Graduate from premium B School with Material & Logistics management

    Experience :

    6 - 10 years of experience in similar function that of Stores (FPS RMS)

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