Client On-Boarding team’s goal, is to ensure a global and consistent first service is rendered to the clients.
Ensure practices are adhered to bank’s standard procedures and guidelines with an emphasis in the area of compliance.
Keeping abreast with the changes in regulations (site, regional, global, HO), assess its impact.
Maintaining sound work processes and integrity of client data.
Maintain workflows in accordance with site specific (SG / HK) requirements and ensure they are understood.
Controls in place with regards to safe custody of account documentation; potential operation risks associated with users’ requests to access database of sensitive client data, signatures and document images.
Provide feedback and escalate issues to the appropriate functions and management.
Administer request from internal regulators, internal stakeholders with respect to audit review
Implementation and Process
Work closely with Internal Customers to provide support to on-boarding of clients to the Bank.
Ensure integrity of Creation and Maintenance of Client Data and meeting SLA and KPI.
Manage processes of Closure of Accounts.
Link clients to banking service tools (eg Direct Access to Advisory Desks, Dormant, Deceased Accounts, Blocking / Unblocking of Accounts, etc) as requested as part of support handling.
Ensure all clients’ documents / files are stored securely whether electronically, through Image Scanning or in paper format.
Support internal customers’ queries related to clients’ data / profiles to facilitate processes.
Prepare regular reports for Management review (monthly / quarterly / periodic statistics).
Ensure timely processing of static data inputs request.
Appropriate and confidential handling of client data and information.
Provide Regional Support following SG and HK time and public holidays.
Work within a team with an adaptable flexible approach, coordinate with team members and internal customers to resolve complex cases and address issues in a timely manner.
Be open to change and support the vision of working in a fully transversal operation.
Ability to share information and eventually train new team members.
Control and Risk
Abide with operational risk procedures and escalate incidents to Management where necessary
Contribute to the implementation and controls for daily processes and assist with the update of procedures
Report and escalate concerns / issues to Manager when required
Liaise regularly with the following internal groups to ensure a smooth support process : WM COB SG / HK, Compliance, Legal, FO teams, Client on-
boarding and due diligence team in Singapore / Hong Kong or other support teams within WMHK / WMSG that have any involvement in the Client On-boarding process.
Comply with BNPP Permanent Control Activities
Direct contribution to BNPP operational permanent control framework.
Contribute to the implementation of operational permanent control policies and procedures in day-to-day business activities, such as Control Plan
Comply with regulatory requirements and internal guideline
Contribute to the reporting of all incidents according to the Incident Management System
Minimizing operational failure, including but not exclusively, the risk of fraud, by helping to devise, and by implementing, sufficient regular controls
Ensuring appropriate escalation to management and / or Permanent Control (or Compliance as appropriate) as soon as an issue is identified
Qualifications and Experience : Minimum 1-2 years of relevant working experienceBachelor’s level degree or professional qualification Essential Technical Knowledge / Skills :
Understand the principles and be familiar with Client Databases’ Requirements Individuals / Corporates / Holding Companies / Trust Accounts.
Essential knowledge and experience in Client Data Management experience.
Fluent in English (spoken and written).
Excellent communication and interpersonal skills.
Should possess strong fundamental and technical skills, awareness of operational risk.
Excellent PC skills, especially in Excel.
Understanding of Compliance and Regulatory influences within the Client Onboarding process. Other Value-added Competencies :
Team player, independent, positive attitude and attention to details
Understanding the importance of data integrity
Client-oriented and high adaptability to changing environment
Able to work under pressure and exhibits strong problem solving skills
Demonstrate strong analytical skills and able to generate simple statistics