EA & Front Office Executive (Contract)
Alltech
Bengaluru, India
4d ago

Description

Maintain the professionalism and skills (time management, attention to detail, handling confidential information and diligent handling of sensitive issues), Should be a go-getter, should think out of the box (find solutions), Should be proactive & take up new responsibilities / assignments

Responsibilities

  • Greet clients and set a positive office atmosphere with Pleasing personality- Visitor Management
  • Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
  • Answer the phone, take messages, and redirect calls to appropriate offices staff, answer questions and address complaints
  • Organize and maintain files and records, update when necessary
  • Create and maintain updated documents and spreadsheets
  • Prepare outgoing envelopes, packages, Couriers etc.)
  • Operate office equipment, such as photocopier, printers, Scanner etc.
  • Receive Admin Bills and maintain record then send it to Finance department
  • Supervising Housekeeping contract staff and maintain office cleanliness
  • Record meeting minutes and arrange digital calls if required (Zoom / Microsoft).
  • Perform inventory of office supplies, Pantry & stationery and order what is needed
  • Ordering Birthday Cake, Bouquet for staff birthday (Special events)
  • Coordinate with food vendors for office staff day to day food supply to office canteen for Lunch.
  • Take up other duties as assigned (Assist for Monthly reports)
  • Calendar management & reminding events for the day
  • Coordinate / scheduling required Teleconferences
  • Monthly Reports preparation & sending it as per scheduled timeline
  • Event Management support for Company
  • Working on Travel Plans of Managers with necessary travel itinerary
  • Assisting of necessary VISA Arrangements
  • Coordinating with MIS Department for any necessary MIS Support required from time to time
  • Attending Meetings, preparing MOM and circulating it to concerned and circulating Minutes
  • Screening Calls, communicating messages to Managers
  • Checking / answering mails from time to time
  • Fixing & managing appointments for Managers
  • Should be able to handle things independently
  • Talking dictations, transcribing and sending it to concern
  • Coordinating with Finance for Expenses / Claims of Managers
  • Any other tasks assigned by Managers to be handled from time to time
  • Requirements

  • Any Graduate / Postgraduate
  • Age group : Within 32 years
  • Should possess good communication skills with pleasing personality
  • Should have experience of min. 3-4 years working with Senior Managers
  • Should have language proficiency in English, Hindi & Kannada
  • Prior experience working as Executive Assistant required
  • Should have Computer skills good in MS Word, MS Excel & MS Power Point
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