Facility Executive
Jones Lang LaSalle, IP, Inc
Bengaluru, KA
5d ago

Core Scope :

  • End to End Facility Management
  • Soft Services, Technical Services, Cafeteria, Transport, Events etc.
  • Vendor Management
  • Procurement & Finance
  • Facility Help desk tickets
  • PO & Invoice tracking
  • Client & vendor Payments
  • Facilities Coordinator

    ROLE AND RESPONSIBILITIES

    The Facilities Coordinator will assist the Facilities Manager / Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.

    The Facilities Coordinator is also required to provide administrative support to the team.

    MAJOR RESPONSIBILITIES

    Client / Stakeholder Management

    Provide superior customer service to meet on-site client’s expectations

    Procurement & Vendor Management

    Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

    Assist in the procurement of vendors and services as required

    Finance Management

    Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

    Ensure prompt and accurate management of purchase orders in JDE

    Health & Safety Management

    Conduct regular audits to ensure safety procedures on site are in place and working

    Assist in carrying out safety procedures when needed

    Site Operations Management

    Assist in the implementation of Industry Best Practice operations

    Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

    Seek ways to constantly reduce costs and improve operational standards

    Maintain premises in neat and good working condition at all times

    Maintain duplicate office keys in good order

    Assist with receptionist coverage from time to time

    Provide FM support for meeting room bookings where required

    Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock

    Risk Management

    Assist in the implementation and management of property risk management program

    Support the implementation and monitoring of disaster recovering and business continuity plans

    Follow established escalation procedures and incident reporting procedures

    Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

    Achieve Key Performance Indicators and Service Level Agreement targets

    What we can do for you :

    At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment.

    We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

    JLL Privacy Notice

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

    We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

    We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

    We will then delete it safely and securely.

    For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

    For additional details please see our career site pages for each country.

    For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

    Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

    If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at Accommodation.

    Reques am.jl..com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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