Assistant Facility Manager Technical
Jones Lang LaSalle, IP, Inc
Chennai, TN
2d ago

Assistant Facility Manager Technical

  • Chennai, TN
  • Monitor and Maintain all M&E related equipments including Electrical systems, UPS, Invertors, HVAC, Precision A / C, Fire Fighting, Plumbing, Carpentry etc.
  • To provide administrative support to the Facilities Management team
  • To ensure timely and accurate completion of FM reports.
  • Handle day to day operations of facilities.
  • Ensure strict adherence to client SLA’s.
  • Ensure strict implementation of EHS process.
  • he maintenance / service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations.

  • Plan & take responsibility for smooth operations of all Mechanical, Electrical, Plumbing installations and civil works pertaining to the facility.
  • Responsible for planning a critical spares for all installations as per manufacturer’s recommendations and inventory.
  • To provide comprehensive facility, contract and procurement management for technical services to the client.
  • Responsible for development of all maintenance related schedules and plan shutdown activities in consultation with Clients.
  • Periodically inspect the logbooks, checklists and PPM schedules for a better management of Engineering systems;
  • Work towards ZERO’ down time and set up the practices to ensure the delivery of seamless service to Clients.
  • Responsible for ensuring landlord’s compliance on availability of all statutory obligations.
  • Responsible for setting up the maintenance contracts to ensure the risk mitigation to the Client operations;
  • Assume the responsibilities of FM, as and when required.
  • Implement the Energy management programs to reduce the cost on utilities.
  • Responsible for weekly & monthly reports on M & E, covering the maintenance contracts, spare parts consumption, Incident reports, etc;
  • Responsible for Energy management, saving opportunities, risk management & engineering systems audits.
  • Performs handyman work including, but not limited to Carpentry Painting drywall and plaster.
  • Repair, miscellaneous electrical work, minor plumbing repairs, Door repairs / replacements etc.
  • Conducts daily internal walk-through to ensure all M&E equipments are in good order.
  • Coordinate / handle Board rooms and Meeting room settings.
  • Oversee contractor’s workmanship.
  • Monitoring of Job progress, Job Schedule and Status.
  • Maintaining daily team communication / relationship while on the job, including dealing with Client expectations.
  • Sort and manage Building plans and warranties complete other general repair maintenance projects as assigned by the Facility Manager.
  • Implementation of LOTO procedures and various other safety procedures required for safe operations.
  • Ensure adherence to client SLA’s.
  • Monitor the operations of M&E vendor and ensure adherence to SLA’s.
  • Coordinate / monitor LL actions on areas controlled by them.
  • Ensure 100% uptime of all equipments.
  • Ensure implementation of FM global practices.
  • Tracking of Facility Operating Expenses
  • Processing of all invoices for payment
  • Liaison with the client Finance team
  • Tracking, verifying and filing all JLL and Facility related invoices
  • Client billing / invoicing and follow up payments by clients.
  • Be accessible for escalation of all FM related issues
  • Preparing the Daily / Weekly and Monthly reports
  • Collecting all documents from the vendor for compliance audit.
  • Oversee the Helpdesk work process
  • Effectively manage Facility team to ensure an on time deliverable system.
  • Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client
  • Ownership of the Day to day administration, including reports generation of the stocks tracker.
  • Provide management advise to Helpdesk operators for escalated issues
  • Ensure immediate response to Priority Calls
  • Take rounds of the facility to ensure high standards of upkeep
  • Muster all the M&E staff of the shift before deployment and communicate the priorities of the day.
  • Meet the M&E in charge during the shift to discuss and communicate priorities for the shift and address complaints
  • Oversee the reprographic equipment operations and take necessary actions.
  • Communicate to the FM all incidents issues and pending problems
  • Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
  • Participate in Emergency Evacuation procedures including crisis Management and business continuity.
  • Manage all Healthy & safety issues and actively participate in Health and Safety reviews.
  • Ensure compliance with statutory regulations on Fire, Health and Safety standards.
  • Ensure on Safety Procedures, including crisis Management / Business continuity and Emergency procedures are maintained at all times.
  • Vendor Management

  • Managing and Monitoring Vendor services and ensure adherence to SLA’s
  • Conduct vendor meetings on a regular basis and review performance.
  • Processing of Vendor invoices.KEY PERFORMANCE

  • Generate and submit reports on time
  • Adherence of PPM calendars
  • Maintain high standards of M&E operations.
  • Follow the EHS guidelines and work permit system.
  • Audit and implement cost effective and improvised process.
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