Procurement Specialist - Services - State Procurement Facilitation Cell
India, Guwahati
4d ago

Duties and Responsibilities

The overall objective of the proposed services is to provide technical support to the SPFC in effective implementation of the Act and Rules in the State of Assam.

The Consultant team is expected to provide support to the State Procurement Facilitation Cell (SPFC).

Duties and Responsibilities : The scope of support provision is bifurcated into the following :

Procedural Support

Procurement reforms in Assam are at a nascent stage. As such, many procuring entities lack capacity. This results in several procedural deficiencies and errors thereby leading to procurement failures.

Thus, the consultant is expected to act as a procurement resource centre and provide handholding support to the

procuring entities across the Government of Assam. This activity would broadly comprise the following tasks :

  • Assist procuring entities in their bid process management, including selection of appropriate procurement method, preparation of bidding documents, conducting pre-
  • bid meetings and making necessary documentation, drafting corrigenda, creating templates for bid evaluation, preparing a checklist for negotiations etc.

  • Assist procuring entities in preparing accurate cost estimation
  • Assist procuring entities in contract management and resolving the issues thereof.
  • Assist procuring entities in creating framework agreements with vendors for recurring requirements of common goods, works and services.
  • Assist procuring entities in contract extension, variation, pre-mature termination, etc.
  • Assist procuring entities / SPFC to report anti-competitive practices to the CCI.
  • Assist in carrying out procurements for externally aided projects during preparatory stages.
  • Analyse procurement data generated through e-Procurement portal, GeM, etc., and provide insights to the procuring entities / SPFC on matters such as sector-
  • wise competitiveness of the market, price trends, commonly made mistakes, etc.


    Job Knowledge / Technical Expertise :

  • Knowledge related to Public Procurement Systems
  • Exposure to Central or State government’s work Communication skills :
  • Good communication, interpersonal and presentation skills, with an ability to work in a multi-cultural environment Building Strategic Partnerships :
  • Establish, build and sustain effective relationships, partnerships and alliances, advocate effectively and communicate sensitively Results based monitoring :
  • Identifies problems and propose solutions
  • Demonstrates extremely strong influencing and facilitation skills Promoting Organizational Learning and Knowledge Sharing :
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Shares knowledge across the organization and builds a culture of knowledge sharing and learning Corporate Competencies :
  • Demonstrates integrity by modelling the UN’s values and ethical standards
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Core Competencies :
  • Demonstrates / safeguards ethics and integrity

    Required Skills and Experience

    Educational Qualifications

  • Post graduate in any discipline and 4 years of working experience in the public procurement domain.
  • Qualification in procurement will be preferred and given additional weightage.
  • Experience

  • Must have demonstrated working experience of planning and executing full cycle procurement process including preparation of bidding documents, evaluation, and contracting etc.
  • Experience of working with the Governments will be preferred and given additional weightage.
  • Knowledge and Skills

  • Must have in-depth knowledge of works procurement including item-rate, percentage-basis, EPC, and supply & installation contracts.
  • Must have working knowledge of works contract management including preparation of measurement books and running bill process etc.
  • Must be conversant with new and innovative procurement practices / systems including the ones existing in India at sub-national level.
  • Must have In-depth knowledge and understanding of public procurement principles and procedures.
  • Must have sound understanding of principles underlying good procurement practices and understanding of procurement rules and procedure, ability in identifying and resolving procurement issues.
  • Service aptitude is a must.
  • Excellent Analytical & Problem-solving skills.
  • Prior experience with Government, UN agencies and other international organizations is desirable.
  • Remuneration package is INR 1,52,593 / - per month (taxable). UNDP also offers additional benefits which include medical insurance coverage and limited pension reimbursement for contract holder and encourages work life balance.

    UNDP strives to have a workforce which reflects diversity and gender balance, and applies an equal opportunities approach. All selection is on merit.

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