Head Filing
Raffles Educity
Chandigarh, IN
1d ago

Job Description

The position is responsible for ensuring the files of students are submitted with accuracy and within the stipulated timelines and the files lodging targets are achieved

Key Accountabilities :

The position is responsible for the following :

  • Accuracy of data and documents submitted
  • Timely Fees payment
  • Timely GIC payment
  • Timely medical appointments
  • Timely submission of files
  • Other Tasks & Activities :

    The Tasks & Activities performed by the position holder to achieve assigned accountabilities are as follows :

  • Supervise the allocation of registered students to Filing officers
  • Arranging the necessary documents required to complete the file (Account opening documents.
  • Ensure payment of fees by the students by the stipulated timeframe / deadline (shared responsibility with Counsellor)
  • Daily co-ordination with FOREX authorities to Ensure timely issue of swift copy / telegraphic transfer receipts / Fees receipts, confirmation or letter of acceptance are issued by the Admitting college or University
  • Ensure timely GIC payment by the student
  • Supervise the activity of medicals for students (taking appointments and ensuring timely medical report submission)
  • Supervise Handing of checklist to students (checklist of documents required for Filling)
  • Supervise the pending documents status
  • Ensure timely sign off by students of their complete files
  • Ensure daily final check of files before submission to the Director
  • Check the files received from all the branches
  • Rectify and take corrective actions to ensure 100% accuracy
  • Seek approval of the Director for all the files
  • Submit the files to embassy / Files / lodging
  • Share regular file lodging status with the Director
  • Timely reporting of file approval status (or rejection status) to the Director along-with justifications
  • Timely reporting of passports status ( received and / or rejected status) to the Director and
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