This role shall support the Supply Chain Management & Procurement (SCMP) function for the account to execute strategic outsourcing, cost savings, and vendor management programs in support JLL’s SCMP commitments.
This role requires a multi-disciplined subject matter expert in Integrated Facility Management (IFM), to manage complex initiatives and integrated outsourcing programs.
The account requires high levels of activity in the vendor management space, including regular RFP execution management.
The role includes the oversight and timely management of these multiple RFP and contract negotiations.
Types of Services
Electrical, Mechanical Dry and Wet, Plumbing, Hard Supplies / Spares, Landscaping, Housekeeping, Pest Control, Janitorial, Hardscape, Space, General Waste Management, Supplies / Spares, Shuttle / Transport, Food Services etc.
Duties and Responsibilities
Manage and execute the day to day procurement strategy for JLL and Client Account supporting the Facilities team
Negotiate pricing and terms with vendors to provide best possible solution to Facilities team
Ensures compliance to JLL standard processes, procedures, and legal requirements.
Manage data integrity and provide reports whenever required
Process and track vendor invoices and payments
Capture and document information on cost savings and provide reports whenever required
Identify opportunities to consolidate supplier base to leverage economies of scale.
Identify suppliers, capabilities, share of business, products pricing to establish standardization of rates for all requirements within scope
Manage regular vendor meetings and performance reviews to ensure adherence to contractual requirements
Ensure proper communications with site teams and be proactive to manage internal and external customer expectations
Provide detailed instructions and continuous follow-up to support the operations team in standardized procurement and contract processes
Provide information to management on Purchase Orders whenever required.
Demonstrate continuous effort to improve procurement operations, decrease turnaround time and streamline work processes.
Contribute to the development of a collaborative and team based culture with account leadership, peers, and the client businesses.
Embrace and practice JLL values
Client / Stakeholder ManagementClient satisfactionProcurement process & regulatory communication within the organization and with the site teams
Procurement & Vendor ManagementComplete contract management responsibilitiesCollecting all documents from the vendor for compliance auditSharing indents for monthly material supplyManaging ad-
hoc vendorsImprovement and savings initiatives for the client and JLL
Finance ManagementAdherence to the monthly forecasts and accruals
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