General Secretary
New Delhi, Delhi, IN
1d ago

Secretary Responsibilities

A General Secretary will work closely with senior managerial or executive staff to provide administrative support, usually on a one-to-one basis.

General Secretary careers are varied and play a pivotal role in helping a manager to make best use of their time with administrative and secretarial tasks.

screening phone calls, enquiries and requests, and handling them when appropriate.dealing with incoming email, faxes and post, often corresponding on behalf of the manager.

A General Secretary duties include producing documents, briefing papers, reports and presentations. carrying out background research and presenting findings.

Reminding the manager / executive of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence.

Managing databases and filing systems. Implementing and maintaining procedures / administrative systems

A General Secretary Communication and correspondence, answering calls, taking messages and handling correspondence, maintaining diaries and arranging appointments organising and servicing meetings (producing agendas and taking minutes)

General Secretary Job Description

  • Answer all the calls and receive messages
  • To manage and maintain diaries and arranging all the appointments
  • Collect and prepare all kind of reports
  • Plan and organize meeting according to requirement
  • To maintain and manage databases
  • Manage workload according to priorities
  • To implement new procedures and administrative system
  • To interact with relevant organizations and clients
  • Coordinating with mails and processing all bills and expenses
  • Meeting and greeting with clients and act as receptionist
  • To recruit, train and supervise junior staff
  • General Secretary Required Skills

  • Experienced as a general secretary or relevant field
  • Excellent communication , customer service and relationship building skills
  • Familiar with organisation and their techniques
  • Must have team management skills
  • Integrity and professionalism
  • Good knowledge of MS office
  • Having capabilities of multi tasking and time management
  • Be proactive and use your initiative
  • Use standard software packages like MS office
  • Provide services to customers and build relations with them
  • Must aware about how to negotiate
  • Quick and enthusiastic learner
  • Ability to pitch media
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