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Pursuit Coordinator Senior Associate
Function : MBA Job Rank : Senior Associate Location : Trivandrum / Kochi / Wroclaw / Manila
Sub Function : Pursuits Enablement CoE Reports to (name and job title) : Supervising Associate
Job Summary :
EY Global Delivery Services (GDS) consists of various service delivery centers from which Client Service and Enablement Services teams operate to deliver strategic support to EY member firms.
GDS spans all geographies, practices, services lines, sectors and competencies within EY to deliver integrated services that result in efficient and world-class solutions.
The position in discussion is with the Pursuits Enablement CoE in EY GDS MBA Function. The GDS Pursuits Enablement CoE serves as an extension to the onshore Pursuit teams who are involved in the direct Bid Management Process.
The Pursuits Enablement CoE supports the onshore teams on a number of opportunities, adding more value during the pursuit process or the bid management cycle.
The Pursuit Coordinator provides end-to-end support to onshore pursuit teams. This role will support the Pursuit Strategist on project management, content development, research and analysis, as well as acting as liaison with interdependent groups.
This role will be responsible for executing globally consistent strategy, methodologies and process as defined by the Global Markets Activation Team (MAT) Leadership.
Essential Functions of the Job :
Strategic Pursuit and Opportunity Management
Contribute to the execution of the pursuit methodology and support in the development of research packs, stakeholder profiles, credentials, market share data, competitor analysis, etc.
during pre-RFP and proposal development stages
Source information from relevant internal sources and teams etc., collate and review information logically, producing high quality outputs using standard templates in a timely manner
Set and drive a project management plan throughout the bid (pursuit) cycle with critical milestones, coordinating with the onshore teams
Support in the development of draft proposal sections based on RFP / proposal requirement that are client-focused and innovative
Help update client presentations and proposals with content from research and input from our teams
Assist the onshore team in bid management activities including development of kick-off documents, CV collation for team book, orals preparation materials and review of client presentations
Liaise with other internal teams and design teams in the development and production of client collaterals such as storyboards, placemats, proposals and internal presentations
Act as the central point of contact in managing the end-to-end process : evaluating requirements, organizing meetings, preparing meeting notes, finalizing timelines and accountabilities as per deadlines
Establish and maintain clear and transparent communication with stakeholders building productive relationships; adhering to agreed timelines for deliverables and meeting expected quality benchmarks
Support the team in maintaining the repository of recent client presentations, RFI / RFP responses, marketing collateral, etc.
Responsible for archiving and maintaining repository of Regional, Market Segment or Service Line client-facing collateral as appropriate
Manage the update of contents in pursuits terminals / SharePoint sites including generic proposals, service line presentations and workbooks based on input from the Pursuit Teams
Coordinate support services, as required
Analytical / Decision Making Responsibilities :
Effectively handle routine tasks including follow-up and respond appropriately to unexpected situations, communicating the concerns to team lead / Supervisor as and when required
Strong analytical skills and the ability to meet tight deadlines which are essential for a fast-paced environment.
Demonstrate best work practices within department and among other teams
Exhibit innovative thinking and flexible approach while managing out-of-scope requests
Demonstrates excellent customer service skills including telephone, MS Teams and e-mail support
Supervision Responsibilities :
This role has no supervisory responsibilities and no direct reports.
Knowledge and Skills Requirements :
Good business acumen
Good understanding of Business Development and Pursuit Management
Excellent mother-tongue standard English as the role requires direct communication with international team members and clients.
Organized, detail-oriented and highly deadline-driven
Excellent communications skills (verbal, written and listening)
Good critical thinking
Good project management, coordination and negotiation skills
Highly developed computer skills, including Microsoft suite and Internet-based research
Prior experience in pursuits / pre-sales / bid management, project management
Experience with SharePoint is desirable
Able to build collaborative relationships with a variety of stakeholders
Other Requirements :
Depending on regional geography, some travel is required as well as attending leadership meetings / training
From time to time, internal and external obligations may require working after normal business hours.
Job Requirements : Education :
University / bachelor’s degree required (preferably MBA in Marketing / International Business)
4 - 6 years of Communications / Pursuits / Bid Management experience
Experience in a large Global organization preferred
Proven ability to influence and build collaborative relationships with a wide range of stakeholders