This individual will provide subject matter expertise in the area of accounting related to Payroll, Payroll Taxes and Human Resource benefit accounting which include the below
Responsibilities & Tasks Include :
Business As Usual (BAU) Activities :
Collaborate closely with the onshore team to understand expectations and deliverable timelines.assist with ad-hoc projects and new transactions to support the GAO Accounting controller groupProvide support to key stakeholders of the team to present analytical results, findingsMay be required to participate in or conduct a wide range of accounting and financial analyses on critical and complex issues which may include variance analysis and accounting transactions.
May serve as a subject matter expert on a particular accounting transactions.Participate in or manage function specific projects as neededEnsure completion of deliverables within the committed timeframe including assistance with development of deliverable plans, attending deliverable specific or recurring meetings between the team and the onshore team.
Monitor daily payroll tax reports and ensure accuracy and properly reconciled against payroll reports and fed / state reconciliationsPrepare additional and corrective payroll journal entries and post to Peoplesoft Payroll System (ie.
Used for daily terminations, corerctions to biweekly payrolls, etc)Prepare, wire and record entries for daily benefit payments made for various employee benefits (ie.
Health & dental, 401K, etc)Provide real time data for our global mobility group so they can calculate and prepare benefit amounts for impacted individualsContact federal, state and local taxing authorities relating to payroll filing and payment delinquencies, questions, etc.
Prepare & file Form W2 corrections for North American employeesReconcile DDA accounts on a daily basis for employee payroll check, ACH direct deposit kickers, non cashed payroll tax agency checksProvide real time support & research for our Tier 3 employee support ticket escalationEmployee benefit vendor research for missing benefit deductions, over deductions, corrections to vendor reports, etc.
Prepare off-book manual journal entriesUpload payroll controller files to Oracle for distribution and money movementReview & authorize Canadian manual payroll checksUpdate US and Canadian tax workbooks with 3rd party providers to ensure all corrected payrolls and associated taxes have been provided to the respective taxing agenciesValidate and approve all weekly payroll tax filings for our 3rd party tax outsource partner (several states are filed weekly depending upon dollar thresholds)
Coordinate month-end close including prepare manual journal entries and export accounting system reportsPrepare account reconciliations and certification for approximately 30 tax, DDA, payroll and employee benefit accountsValidate and approve all weekly payroll tax filings for our 3rd party tax outsource partner (several states are filed monthly depending upon dollar thresholds)Provide intercompany entries for US employees tax withholdings on international assignmentsReview DDA accounts for uncashed manual payroll checks and contact employees directly for reissuance or follow up
Review all quarterly tax form filings before filing (15 EIN’s in total)Perform SOX control testingReview stock award vests and their impact on employee Form w2’s along with prepare gross ups for stock awards
Semi Annually :
Prepare bi annual abandoned property reporting
Review all annual payroll tax filingsPrepare Form w2’s for employees in the US and CanadaProvide organization of reports to US Census bureau containing various payroll information on wages, employee count, location, etc.
Prepare and update process narratives / procedures and flow chartsResponse to internal and external requests including variance analysis and inquiresParticipate in Ad Hoc projects and new transactionsPrepare employee wage gross up for Fidelity retirement plans (ESRP) for MC level retirementsMove all employees & payroll history / records upon creating a new EIN (has happened 3 times in 2017 thus far)Perform user access reviews & certifications
Process Re-Engineering, Standardization, and Automation :
Lead the process Re-Engineering, Standardization, AutomationResponsibility for ongoing process improvementsResponsibility for execution of right-
placement strategyImplementation support of the GAO process re-enginerring and automation efforts
Job Requirements :
Education and Experience :
Bachelor’s / Master’s Degree in Accounting, Chartered Accountant (CA) or preferred Certified Public Accountant (CPA) / MBA Finance) 5-
7 years of progressive experience in R2R areas with major financial institutions.Extensive practical experience and knowledge of the US GAAP.
In depth knowledge of Payroll processing along with US & Canadian Payroll Taxes including federal, state and local taxation.
In depth knowledge of employee benefit withholding accounts.Experience of building and maintaining strong control environment (risk excellence, experience with SOX, RCSA controls, etc.
establishing policies, procedures and strong internal controls.Demonstrated leadership in improving / building-out the above process groups for multiple geographies and business areasExperience of leading re-
engineering of R2R (record-to-report) processes and driving similar centralization of the end-to-end activities for the major financial institutions
Skills required :
Proficiency in Microsoft Office suite (Excel, Access, PowerPoint, Word, Visio), advance levels of Excel (pivot tables, formulas, excel workbook maintenance best practices)Knowledge of Hyperion Essbase ,Oracle Financials, Peoplesoft Payroll, Bloomberg Tax for payroll & other internally developed products such as Cash managerConceptual understanding of company-
wide financial architecture (GL, sub-GL technology, specialized tools) applicable to the above process groups of processesSenior-
level communication skills, presentation skills, prior experience of interacting with multiple stakeholders (Legal Entity and Geography controllers) in NA, EMEA, APACIndependent decision-
making capabilities, demonstrated thought leadershipPride of ownership with the ability to deliver high quality results timelySelf-
motivated, self-assured, and self-managedStrong attention to detailsProblem solving skillHighly organized with ability to multi-
task and work under high pressure deadlinesMust be able to work in a fast paced environment