The administrative executive works one-to-one with the executive on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.
The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an assistant role.
Administrative Executive Duties and Responsibilities
Assume role of primary point of contact between the executives and internal / external clients
Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain master corporate calendar of all conferences, all-hands events, holidays, and vacations
Handle requests, feedback, and queries quickly and professionally
Arrange executive travel, hotel and dining arrangements as needed
Take dictation and meeting minutes, accurately enter notes and distribute
Monitor office supply levels; reorder when appropriate
Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services
Produce professional quality reports, presentations and briefs