Senior Facility Executive
Jones Lang LaSalle, IP, Inc
Noida, UP
6d ago

Senior Facilities Executive

Corporate Solutions (Integrated Facilities Management) (region / country)

What this job involves :

Giving the facilities a leg up

Together with the facilities manager, you’ll manage the tactical delivery for the assigned property or facility, and be the go-

to person of key clients or stakeholders. Maintenance and operations, contract services, buying materials, equipment and supplies will also be under your care.

Your expertise in these matters will contridute to the continued success in the facilities operations

  • Provide support to the AFM to ensure critical operational items are attended to within agreed time frames
  • To provide relief support to the F&A site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc.
  • To assist with the site audits & floor walks to be undertaken on entire Client site
  • Assisting in tabulating site defects leading from the audits & floor walks and assisting with the setting of deadlines for the defects to be rectified
  • Ensure timely training & reporting thereafter for Housekeeping, Dispatch, Pantry Boys, Cafeteria staff etc
  • Full responsibility of the site during the entire shift
  • Filing of site related documents including but not limited to challans, GRN’s etc
  • Ensure enough consumables stock is maintained on site & any shortfalls to be reported to the site lead
  • Ensure all processes are followed as per the Standard Operating Procedures of Account viz. Stationery, midnight snacks etc, material movement etc.
  • Timely submission of reports as requested by Asst Manager & Facility Manager
  • Ensure employee health & safety & related services
  • Ensure that appropriate vendor escalation process is followed
  • Ensure that all cleaning & maintenance schedules are adhered to
  • Ensure completing any specific responsibilities as specified by the managers
  • Tracking of Facility Operating Expenses
  • Processing of all invoices for payment first take approval of Client / FM and then submit to MIS and billing department.
  • Liaison with the client Finance team
  • Client billing / invoicing and follow up payments by clients
  • Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering
  • Maintenance of Billing Tracker
  • Arrangement of all consumables and supplies for Client / VIP visits and arranging / blocking of Board rooms for meetings and Conferences and brief the Receptionist.
  • Taking regular Facility rounds of the property and co-ordinate with various teams like House Keeping, Security, Maintenance and Keep AFM / FM updated.
  • To prepare the snag list Soft copy date wise and coordinate with BMS and housekeeping to close the noticed points.
  • Proper check on vending machines and photocopier machine reading.
  • Checking H.K attendance on daily basis.
  • To check food quantity, and Food testing before lunch / Dinner starts
  • Coordinating for Medical Emergencies as and when required
  • Take regular briefings of Help Desk / Mail room Executive.
  • Provide management advice to Helpdesk for escalated issues.
  • Insure immediate response to priority Calls.
  • Coordinate with facilities helpdesk regarding the arrangements of the day.
  • Oversee the Front office Function during the shift
  • Ensure Visitors are promptly attended by FOE
  • Ensure that FOE has placed newspaper and magazine in the reception area.
  • Oversee the Mailroom process during the shift.
  • Provide management advice to Mailroom for escalated issues
  • To check the attendance of our vendor's employee.
  • Prepare weekly shift / duty rosters for Helpdesk, Front Desk, and Mailroom,
  • Manage the inventory control of all facility related items.
  • Maintain Proper Log Book and mention the follow up jobs if pending in next shift.
  • Log Book Shared with FM every in every shift.
  • Smoothing the way with clients and vendors

    Are you an expert in building relationships? In this role, you will be working with clients and stakeholders from all levels, and will manage a lot of vendors to get the best situations timeline-

    and budget-wise. Additionally, you will draw up contracts, which you’ll make sure to be in line with our best practices.

    Keeping the facilities risk-free

    The facility’s safety is your top priority. You will run site inspections and regular monitoring to ensure everything flows smoothly.

    Likewise, you’ll be in charge of property risk management programs and disaster recovery and business continuity plans. Aside from these, you’ll also see to it that escalation and incident reporting procedures are promptly followed.

    Sound like you? To apply you need to be :

    Well-versed in the field

    You should have at least two years of experience in facilities or a related field. Are you also knowledgeable on local health and occupational safety requirements?

    How about vendor management for specialised services, budget management and financial analysis? Your familiarity with basic technical aspects of property will also be a big plus!

    Charismatic and open-minded

    Are you comfortable during meetings and confident in talking to people from all levels of business? Strong interpersonal skills will help you excel in this role.

    You should also be open to new ideas and willing to challenge the norm.

    What we can do for you :

    At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment.

    We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

    JLL Privacy Notice

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    We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

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    For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

    For additional details please see our career site pages for each country.

    For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

    Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

    If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at Accommodation.

    Reques This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

    I want to work for JLL.

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