Assistant Manager Facilities
Integrated Facilities Management (IFM)
Account Manager (on matrix)
NUMBER OF SUBORDINATES
Ensure smooth operation of soft services
Bring operational efficiency and sustainability at site to achieve EE stratification as per Intel Standard.
DUTIES AND RESPONSIBILITIES
Understand JLL IFM Service contract.
Take over the Site, Actively call out snags and snag closure.
Vendor Management aligning with all supplier to establish and maintain operational stability, compliance score, timely execution of work and cost efficiency and KPI meeting with suppliers.
Operational issues on real time basis which requires assistance, guidance and approval.
Landlord Management Aligning with Landlord to timely resolve issue, invoice processing.
Participate in Emergency Evacuation procedures including crisis management and business continuity.
Forecast budget and manage the same within negligible variance.
Interacting with Intel Spoc for monthly walkthrough, on demand request etc.
Advice the Site Manager on implementing ideas, cost saving etc.
Tracking & control Inventory, expense, invoice.
Ensure adherence to policies and procedures applicable to the FM function.
Plan, organize and arrange any event for JLL and Intel.
Ensure compliance of regulations / requirements of JLL management and Intel.
Provide assistance in general administrative activities as required.
KPI meetings with supplier.
Regular meeting with Admins to understand the day to day requirement
Any other duties as and when required by the direct Manager / Intel Spoc.
KEY PERFORMANCE MEASURES
Meet the requirements of customer proactively and professionally
Respond the client’s work requests on time
Achieve financial target example budget management, timely invoice submission.
Risk Assessment at site and mitigation plan
Stack holder management Aligning with CS Spoc, admins and BU.
People / Team Management To manage team of HK team , mail room
Work in partnership with CS spoc and JLL SME team to implement strategies, policies, and services to increase employee satisfaction & reduce organizational and operational Risk.
Set team targets & monitors performance
Assist and mentor subordinates on standards and practices
Any Graduate with minimum 05-06 years of experience in facilities Management
English-excellent written and oral communication skills Mandatory
Knowledge of Local language Advantage
Knowledge & Proficiency on :
Soft Services knowledge
Good Administrative skills
Experience in direct management of 2-4 employees Advantage
Work Experience in international organization- Advantage
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