AM Soft Services Moen
Jones Lang LaSalle
Hyderabad, TS
6d ago

TITLE

Assistant Manager Facilities

BUSINESS UNIT

Integrated Facilities Management (IFM)

REPORTING TO

  • Campus Manager(directly);
  • Account Manager (on matrix)

    NUMBER OF SUBORDINATES

    POSITION GOALS

  • Ensure smooth operation of soft services
  • Bring operational efficiency and sustainability at site to achieve EE stratification as per Intel Standard.
  • DUTIES AND RESPONSIBILITIES

  • Understand JLL IFM Service contract.
  • Take over the Site, Actively call out snags and snag closure.
  • Vendor Management aligning with all supplier to establish and maintain operational stability, compliance score, timely execution of work and cost efficiency and KPI meeting with suppliers.
  • Operational issues on real time basis which requires assistance, guidance and approval.
  • Landlord Management Aligning with Landlord to timely resolve issue, invoice processing.
  • Participate in Emergency Evacuation procedures including crisis management and business continuity.
  • Forecast budget and manage the same within negligible variance.
  • Interacting with Intel Spoc for monthly walkthrough, on demand request etc.
  • Advice the Site Manager on implementing ideas, cost saving etc.
  • Tracking & control Inventory, expense, invoice.
  • Ensure adherence to policies and procedures applicable to the FM function.
  • Plan, organize and arrange any event for JLL and Intel.
  • Ensure compliance of regulations / requirements of JLL management and Intel.
  • Provide assistance in general administrative activities as required.
  • KPI meetings with supplier.
  • Regular meeting with Admins to understand the day to day requirement
  • Any other duties as and when required by the direct Manager / Intel Spoc.
  • KEY PERFORMANCE MEASURES

  • Meet the requirements of customer proactively and professionally
  • Respond the client’s work requests on time
  • Achieve financial target example budget management, timely invoice submission.
  • Risk Assessment at site and mitigation plan
  • LEADERSHIP

  • Stack holder management Aligning with CS Spoc, admins and BU.
  • People / Team Management To manage team of HK team , mail room
  • Work in partnership with CS spoc and JLL SME team to implement strategies, policies, and services to increase employee satisfaction & reduce organizational and operational Risk.
  • Set team targets & monitors performance
  • Assist and mentor subordinates on standards and practices
  • EMPLOYEE SPECIFICATIONS

    KEY COMPETENCIES

  • Any Graduate with minimum 05-06 years of experience in facilities Management
  • English-excellent written and oral communication skills Mandatory
  • Knowledge of Local language Advantage
  • Knowledge & Proficiency on :
  • Soft Services knowledge
  • Good Administrative skills
  • People Management
  • Experience in direct management of 2-4 employees Advantage
  • Work Experience in international organization- Advantage
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