Personal Assistant (2-8 yrs) Gurgaon/Gurugram (Technical/IT/Support)
JobsTab Consultants
Gurugram, India
14d ago
source : iimjobs.com

Job Description :

  • Managing the office independently and ensuring a timely and accurate flow of information and clear communication to all the Departments / all the projects.
  • Organizing internal and external meetings, preparing and circulating the agenda and minutes as per the set timelines. Sending notices of meetings to executive board members and / or association members, as directed periodically.
  • Facilitating the Director in his daily activities of his Office, filing & correspondence etc.
  • Assisting the Director with all the business activities of all the Departments / projects.
  • Coordinating the travel plans and logistic arrangements such as flights, visas, foreign exchange, ground transportation, stay arrangements etc.
  • for the Directors domestic and international travel.

  • Compiling / Design the daily execution plan and generates the daily progress report.
  • Follow-up for daily progress reports with all department heads / project heads. Arranging / follow up for monthly / quarterly progress meet for all projects.
  • Coordinating the month-end review and PAN India review- Preparing the presentations.
  • Handling travel approval.
  • Acting as a bridge between the Director and the Senior Management and also serving as a point of contact amongst the members of the Corporate and the members of Companies / projects / departments.
  • Areas of responsibility : Report management - project wise progress, Business Development - Tender bidding, Procurement-
  • supply chain management, Project wise budget-payment-billing & Relationship Building.

  • Responsible for Outbound and Inbound calls for senior management.
  • Receiving the Visitors cordially, understand them, making them comfortable for meeting.
  • Assisting with administration department.
  • Maintaining a transparent filing & documentation system.
  • Screening of all incoming mails / calls / fax etc. and prompt follow-up as required.
  • ref : engineeristic.com)

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