Senior Administrative Asst
1d ago
source : Shine

Executive Assistance to ED s MD, CFO, VP s

Calendar Management

Travel Management Domestic & international, Local cab arrangements, Insurance arrangement

Approvals Systemic & email

  • General Administration Re-stack of seating s, procurements, DL Maintenance, Billing and expense claim, Arranging Outdoor activities, Town hall &
  • Other Events organizing, Allowances to team for weekend or national holiday support, New joining requests, Exit requests

    Managing ED Company Initiatives Autism at Work

    Supervision of housekeeping jobs

    Co-ordinate with existing Clients, vendors.

    Organize client, partner meetings

    Managing all office activities on a day-to-day basis.

    Coordinate Travel Booking / hotel reservations

    Coordinate with employees

    Preparation of HR Policies & MIS reports

    Research for new Products

  • Executive assistance whenever demanded by any of the ED's or VP's
  • Travel arrangements (Domestic & International) for all ED's and VP's as and when request comes
  • Local transportation (Cab bookings) along with travel and also for visitors.
  • Procurements & raising of PO in E-purchase
  • Virtual EMS room bookings
  • Taking care of Global absence tracker for HLT Team
  • On-call allowance for all HLT employees
  • Townhall arrangements for HLT India & room booking and co-ordination for HLT Global Townhall & arrangements for CCB Town hall's on request
  • Approvals raising - EAB, Infrastructure, Procurement, Travel
  • Concur billing for VP's, ED's and some other employees
  • External Vendor management - Room booking, access to premises, other arrangements as required
  • Request Center (EURC) for HLT - Originations and others as required
  • Button ticket - Raising and resolution assistance to Mumbai staff
  • Car arrangements
  • Weekly HLT approvals with ED
  • SharePoint management - Making of new links, any other tasks on request
  • on-boarding of new employees - Raising EURC request for new hire, co-ordination with manager for access card, providing new headset and other stationery
  • CCB 10 Years Event - vendor management - tasks allocated for Floor Decorations for all locations HYD, MUM & BLR, cafeteria decorations, Games arrangements and stall arrangements, any adhoc as required
  • Re-stack for HLT planned for April mid
  • Budgeting for Wellness, training & infra, Stationery & Hardware & travels for 2019 year and sending for approvals on HLT level at CCB Approval.
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