Administrator
Mace Group
Hyderabad, India
2d ago

The opportunity

Be a part of our facilities management business that oversees work for leading organisations across the public and private sectors around the world.

Our MENA hub started in 1998 and has successfully operated in a wide range of countries, delivering project and programme management, facilities management and cost consultancy services.

The role Administrator

Your responsibilities will include :

  • Greeting and welcoming visitors as soon as they arrive at the office.
  • Directing and guiding visitors to the appropriate person and office.
  • Answering, screening and forwarding incoming phone calls.
  • Receiving, sorting and distributing daily mails and deliveries.
  • Reporting any unusual occurrence or request to the manager on duty or the front office manager.
  • Ensuring reception area is tidy and presentable.
  • Updating calendars and schedule meetings.
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
  • Providing SEZ clearance for the foreign visitors.
  • Ensuring to demonstrate professional and polite responses in telephone responses.
  • Ensuring personal preventability and dress in the assigned uniform.
  • Preparing logistic arrangements for foreign visitors.
  • Ensuring to maintain and upkeep front office.
  • Ensuring to display of the latest new papers and magazines in the reception as well as removal of the outdated magazines and newspapers.
  • Providing assistance in general administrative activities.
  • Generating of MIS reports.
  • Participating in emergency evacuation procedures including crisis. management and business continuity.
  • Coordinating with facility team for event management.
  • Preparing and issuing of SEZ and in house ID cards to the new joiners.
  • Assisting HR in new joiner formalities.
  • Preparing SEZ on line entries.
  • Processing of all invoices for payment.
  • Organising internal and external visitor management.
  • Preparing main gate security clearance for all visitors.
  • Monitoring the mail room and library activities.
  • Preparing stationery inventory management.
  • The requirements

    Your knowledge, experience and skills need to include :

  • Experience in an office administrator role.
  • Good communication and interpersonal skills.
  • Excellent knowledge in IT and in of MS office particularly in Excel.
  • Qualifications

  • A degree qualification is preferred.
  • Apply
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