Facility Services Support Assistant
Emerson Electric Co India Pvt Ltd
China, INDIA
5d ago
source : TimesJobs

Facility Services Support Assistant This role will give you the opportunity to use and develop your skills, learn from our professional team and grow within our organization.

  • Are you customer-focused, well-organized and driven for results? Then join our team in Cluj-Napoca! In this role you will Ticketing Receives, distributes, responds to the assigned maintenance tickets and makes the necessary follow-up in order for the timely resolution of the tickets;
  • Manages the issues reported by internal customers; Ensures that all reported issues are managed promptly and in a professional manner.

  • Audit Checks the cleaning status throughout the Campus, proactively asks feedback from the Business Units, checks the KPIs of the cleaning company, prepares activity-specific reports, mantains a good collaboration and works closely together with with the cleaning company and prepares monthly KPI reports, according to the instructions and procedures;
  • Downloads and issues the on-duty report, according to the instructions and procedures; Manages the allocation process of parking lots and the verification of them, all according to the procedures.

  • Acces contol Orders the necessary materials for issuing of the personalized cards and access cards; Activates access cards, prints personalized cards for new employees, for those who changed position, according to procedures and instructions;
  • Updates the working instructions, procedures where and when appropriate; Collaborates with the other departments involved in the access control process (HR, IT, EHS).

  • Documentation Records all events in the dedicated databases; Updates department-specific data on SharePoint; Archives (electronically and physically) all the documents related to the activties of the department, according to the existing standards;
  • Ensures the creation, maintenance and the update of suppliers database (name, concluded contracts, ongoing contracts, contact people, prices, quality of services, etc.

    Provides support in drafting commercial contracts; Sends correspondence (fax, e-mail, mail) to suppliers; Provides administrative support (drafting applications, visits to the headquarters of the local authorities to collect documents, etc.

  • for obtaining specific documents issued by local authorities; Checks and archives the equipment verification reports; Checks the necessary documentations for the invoices received from suppliers;
  • Complete the internal requision forms and obtains the necessary approvals for them; Distributes the documents related to the department;
  • Issues procedures and updates them in collaboration with the direct manager; Translates procedures in English; Identifies the needs for prepare documents and prepares the respective documents;
  • Ensures that the documents / reports issued are compliant with the agreed standards; Performs other tasks given by the direct manager by the management, in connection with the responsibilities of the position or with the compliance with the law.

  • For this you will need Technical University degree; Fluent in English; 1 year experience in administrative field, customer service;
  • PC skills MS Office - Excel, Internet, Outlook; Who you are You are a positive person who believes collaboration is the key to success and always acts with integrity.

    You are continuously looking forward to developing and improving your professional skills. Our offer to you We at Emerson Cluj, see the big picture and recognize the importance of each role within the organization.

    We are hardworking and serious about a job well done, yet we share ideas, support each other and place significant importance on work-life balance.

    Our global Women in STEM initiative and local Social Committee help you connect with local peers that share the same interest, promote diversity & inclusion and early STEM education.

    We are committed to professional develop our people to access leadership opportunities. Emersons history of over 130 years has been an incredible technological and innovative journey, with an impact on some of the worlds toughest challenges such as food & environmental safety, efficient use of resources and digital transformation.

    Through careful planning, we've managed to continuously grow while building a safe and stable work environment and staying true to our values #Collaboration #SupportOurPeople #Safety&Quality.

    About Emerson Imagine being surrounded by intelligent, driven, and passionate innovators all working toward the same goalto create groundbreaking solutions that leave our world in a better place than we found it.

    Emerson is a global technology and engineering company providing innovative solutions for customers in industrial, commercial, and residential markets.

    Our Emerson Automation Solutions business helps process, hybrid, and discrete manufacturers maximize production, protect personnel and the environment while optimizing their energy and operating costs.

    Our Emerson Commercial and Residential Solutions business helps ensure human comfort and health, protect food quality and safety, advance energy efficiency, and create sustainable infrastructure.

    A dynamic environment is what youll discover at Emerson, a Fortune 500 company with $14.5 billion in sales and 155 manufacturing locations worldwide.

    Together, were changing the world, and we have all the resources to help you achieve your professional goals. Whether youre an established professional looking for a career change, an undergraduate student exploring options, or recently received your MBA degree, youll find a variety of opportunities at Emerson.

    Join our team and start your journey today.

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