The Executive Assistant will provide day-to-day administrative support to the Director.
The candidate must have the ability to work well in a fast-paced organization and manage multiple tasks and conflicting priorities with accuracy, flexibility, and attention to detail.
Responsibilities Include Manage calendar activity and coordinate meetings with stakeholders.
The candidate will work with CTO, Director and VP.
Plan travel and build seamless itineraries.
Coordinate travel including air and hotel bookings, liaising with other VDB offices for internal meetings and managing last minute changes as required.
Prepare, review, and process expense reports, in line with company T&E policy.
Preparation for meetings as necessary, including scheduling of conference rooms, coordinating food, logistics, etc.
Review all system requests prior to Director / CTO approval.
Process Human Resources transactions and help with scheduling interview of new candidates and onboarding new hires.
Support group administration including updating distribution lists.
Coordinating team events inclusive of training days, town hall updates, and offsite team building.
Working collaboratively and having an excellent communication with other Executive Assistants within VDB.Qualifications and Experience Graduate with 2-3 years experience as Executive Assistant.
Previous experience with a wide range of administrative tasks.
Ability to Coordinate and Function in A Team Environment Comprising Managers, Directors, Senior Team Members and External Clients and Foster Good Working Relationships In and across groups.
Excellent organizational, administrative and interpersonal skills.
Excellent calendar management skills, including the coordination of complex meetings with internal and external parties.
Skilled at planning and arranging domestic and international travel.
Strong sense of integrity with ability to handle confidential and sensitive information with discretion.
Proven team player.
Strong written and verbal communication skills.
Attention to detail and timely follow-up.
Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues.
Positive attitude, solution-oriented demeanor, and reliable.
Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience in planning / implementing and organizing team build & social events for the full team including booking group hotel rooms and providing required information of location of event and agendas for these meetings.
Ability to multi-task and prioritize in an extremely fast paced environment and to remain calm under pressure and be flexible to changing priorities.
Significant work experience and university degree a plus.
Skills : - Office administration, Human Resources (HR) and Operations management