Personal Assistant to Director
IPSA Group
Ghaziabad, INDIA
1h ago
source : TimesJobs

Personal Assistant to Director A personal assistant (PA), sometimes called an executive secretary or personal / private secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis.

PAs help managers to make the best use of their time by dealing with secretarial and administrative tasks. PAs need extensive knowledge of the organization in which they work.

They need to know who key personnel are (both external and internal) and understand the organizations aims and objectives.

Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful PA.

Job description Personal assistants (PAs) often act as the manager's first point of contact with people from both inside and outside the organization.

  • Tasks are likely to include devising and maintaining office systems, including data management and filing; arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
  • screening phone calls, enquiries and requests, and handling them when appropriate; meeting and greeting visitors at all levels of seniority;
  • organizing and maintaining diaries and making appointments; dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • carrying out background research and presenting findings; producing documents, briefing papers, reports and presentations;
  • organizing and attending meetings and ensuring the manager is well prepared for meetings; Liaising with clients, suppliers and other staff.

    Job Qualifications Any graduate with excellent communication skills Minimum 1 year of experience in secretarial works Pleasing personality Analytical skills Computer and internet Savvy

    Report this job
    checkmark

    Thank you for reporting this job!

    Your feedback will help us improve the quality of our services.

    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form