Act as first point of contact for employees on Admin related activities.
Manage the infrastructure including Cafeteria & Pantry
Manage House Keeping and security personnel to avoid staff shortage leading to incompletion of the task assigned.
To help negotiate on Fleet & Transport Activities.
Event Management, co-ordinate client and customer visits by making necessary arrangements.
Negotiating with Hotels and Resorts for any kind of activities, Trainings and meetings and organizing the same. Organizing the requirements for employee's who are traveling.
Ensure planning and execution of all preparation required for Conferences / meetings
Oversee the Front Office function and ensuring the visitors are attended promptly.
Take rounds of the front office and office premises to ensure high standards of housekeeping and upkeep.
Verification and submission of all bills related to admin and travel to the finance department and ensuring timely payment are done to the vendors.
Prepare and submit admin weekly and monthly expenditure.
Inward and outward mail management.
Activation, suspension and maintenance of all company communication equipment's (Telephone, Mobile, Data card, Broadband and Lease Line ) and ensuring timely payments are done to the service provider.
Maintaining and tracking of all company assets provided to employees and ensuring to collect them at the time of reliving.
Printing Stationeries (Business Cards, ID Cards, Letter Heads, Envelops, Boucher and Gift Items) for admin and other departments.
Coordinating office supplies including placing orders and maintaining stationery supply levels.
Handling and maintaining log of petty cash.
Sourcing PR / PO for various departments for office equipment's and maintenance.
Responsible for all Statutory and official documents.
Responsible for the maintenance of all machinery and electrical equipment's in the facility.
Monitor Annual Maintenance related issues for all equipment at the facility.
Providing support services for HR activities
Tracking the readings of DG's and Diesel Intending.
Ensuring smooth functioning of Biometric System
Space allocation of Employees and ensuring basic Facilities like Access Card and Extension Numbers are provided.
Maintain and keeping resource management documents up to date required for Quality Audit.