Senior Administrative Assistant - Patents
Eaton Lighting
6d ago

Description :

If you desire to be part of something special, to be part of a winning team, to be part of a fun team winning is fun. We are looking for a Senior Administrative Assistant Patents based in Pune, India .

In Eaton, making our work exciting, engaging, meaningful; ensuring safety, health, wellness; and being a model of inclusion & diversity are already embedded in who we are - it’s in our values, part of our vision, and our clearly defined aspirational goals.

This exciting role offers the opportunity to :

Primary Function

Responsibilities will include a broad range of administrative and organizational tasks for Eaton’s European Patent Law Department (EPLD) in the EMEA region based in Pune, in order to ensure that IP services provided to the region meet the business needs.

The position will be located in Pune, India and will report administratively to the Manager - IP Administration, based in Pune & Functionally to Legal Specialist, based in Schönefeld, Germany.


Providing wide-ranging administrative / paralegal services to the EPLD, including :

  • Responsible for supporting patent attorneys by performing various administrative duties and tasks.
  • Coordinate and collaborate with attorneys, OCs (outside counsels) etc., for formalities & procedural matters.
  • Ensure timely filing of patent applications. Prepare statistics, deadline and patent docket reports.
  • Attending to communication received regarding formalities and procedural matters.
  • Participate in patent review meetings and prepare meeting minutes and reports.
  • Query handling with OC’s and others on prosecution
  • Processing incoming emails in the EPLD patent mailbox, including renaming and uploading emails to the EPLD electronic document management system, docketing deadlines, opening workflows and updating the patent database with information such as status changes or filing particulars etc.
  • Docketing invention disclosures and preparing confirmation emails to inventors and other relevant parties
  • Creating new patent records, including PCT-, National Phase- and EPC validation records in the patent database.
  • Preparing patent filing reports to inventors and other relevant parties
  • Preparing reports on a regular or ad-hoc basis from the EPLD patent records database, including but not limited to deadline reports
  • Providing administrative support to update the IP database and other tools with information related to the restructuring of different businesses, currency exchange rates, internal and external contact information etc.
  • Supporting the team with correcting irregularities found in the patent database
  • Miscellaneous office clerical and administration duties
  • Requirement :

  • The working language of the EPLD is English. A high level of spoken and written English is a must, and additional German language skills would be an advantage.
  • The successful candidate must be a team player with strong communication skills. He or she must have the ability to develop and maintain effective working relationships with other team members in Pune and EPLD members in the EMEA region.
  • The candidate must be highly motivated, capable of achieving goals, getting excellent results, and must adhere to the highest standards of business ethics.

  • Minimum Bachelor’s Degree with good academic records
  • 3 to 7 years’ experience of working in the field of patents in a multinational environment, preferably with exposure to patent prosecution, IP Paralegal activities, IP portfolio management processes.
  • Must be detail-oriented with an analytical personality, i.e. a strong ability to work with IT tools, IP databases and Microsoft applications in particular advanced level of MS-Excel
  • a practical understanding of the patent systems around the world and a high degree of motivation to acquire this knowledge through internal training, online courses and on the job experience
  • Capable of handling emails, independent correspondence and managing files efficiently
  • Knowledge of EPOline and IP databases would be an added advantage
  • Good command over the English language & good communication skills
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