Calendar Management : Conflicts, Book Rooms, VFM, VC Rooms, Seating, Dial-In, Escort visitors. Set up meetings for the interviews of the candidates to the 1-0-1s of the team members
Travel, T & L Concur Bookings, Tickets, Cab bookings, Visa applications, Forex, Insurance, Hotel bookings, Concur reimbursements, Upload bills on Concur.
Also help the Leader's DR's with their bookings, reimbursements, Flight changes / Missed flights / Hotel changes, etc. Corp card limit increase requests.
International travel : Liasioning with the local employees and get the bookings done. Understand the policies and the system of the international travels and accordingly do the job.
Logistical arrangements : Meeting Rooms / Logistical arrangements, workshops, Townhalls, VCs, Food and Beverages, Strategy meet arrangements Session, corporate lunches, negotiate rates, vendor management, coordinate with the logistics team for appropriate approvals.
Client visit management (includes client badging, welcome, car / hotel booking, general assistance, etc)
Conferencing arrangements, etc
Relationship Management with Employees, peer groups within the function, other leaders, and the employees reporting to the assigned leader
Responsible for effective communication and proactive approach toward problem-solving
Specific ownership for leaders assigned
Qualifications we seek in you!
Graduate / Postgraduate
Good MS office skills, especially Excel, ERP tools
Full comprehension of the office management system and procedures
Sound knowledge in Hard and Soft client services, e.g. travel arrangements, logistics arrangements, etc.
Positive Relationship Management and communication skills able to present and influence at a high level.
Proficiency in the English Language
Commitment to and experience of handling the above with minimal intervention
Self-motivated great teammate, who has energy and drive, and motivation
capable of operating in a dynamic environment, ready to work in any shift
Ability to multi-task and prioritize daily Workload
Well-developed strategic, analytical, and problem-solving skills