The operations administrative role provides support to the management team in a variety of administrative tasks.
Responsibilities include :
Clear flags in systems and assess attendance point for associates for unexcused absences.
Collect / organize time off request forms for Amazonians from managers and associates. Get approvals from managers for vacation requests as required.
Ensure proper coding of time paid not work and time not paid, not worked such as Vacation (vacp) / Paid Personal Time (pers) / Voluntary
Time-off (vto) / Lack of Work (low) for Amazon associates.
Make points corrections for staffing agency as directed by Amazon Human Resources (HR)
Make points corrections for Amazon associates as directed by site leaders or Human Resources
Identify, track and reconcile missing : in, out and lunch punches
With manager approval, clear discrepancies associated with Time Off Task flags
Enter punches for orientation time for staffing agency new hires.
Input corrective action documentation into Amazon GAPS system
Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide
summary of performance history for manager to use in making a recommendation for termination.
Submit counselings for both Amazonians and staffing agency associates (including tracking approval and printing for managers to deliver for Amazonians)
Print Amazon attendance counselings sent out by HR and organize with other counselings so managers have one complete set of what they need to deliver
Print / post rates throughout shift for all associates on set schedule
Answer questions for Amazon associates on points / vacp / pers balances as required. Help escalate discrepancies to HR and resolve.
Additional Responsibilities may also include :
Assisting with safety and dock audits and / or type and publish them for managers
Assisting managers run / track production reports, update operations reports as needed, work on projects for creating reports, etc.
Computer skills including Microsoft Office Suite (Excel, PowerPoint, Word)
Experience utilizing a time and attendance system
Experience within a manufacturing or production environment
Ability to multi-task and manage details of different processes efficiently
Strong organizational skills
Excellent oral and written communication skills
Must be able to work independently, seek answers when help is needed and motivated to seek out additional tasks for completion
Must adhere to confidentiality expectations
Ability to quickly pick up new software and tools
Amazon is an Equal Opportunity Employer