Internal stakeholders based in or outside India
Duties & responsibilities
A high degree of independence is required on a day to day basisAct as the primary contact for interaction with all parties to keep the lease administration database current and accuratePrimary duties and responsibilities include the following : Liase with internal parties to obtain appropriate lease documentationManage document workflow to ensure team responsibilities are completed in a timely mannerGenerate monthly reporting package which includes critical date and portfolio summary reporting in a timely and accurate mannerComplete an audit of works completed by JLL's Lease Administration teamsComplete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration systemWork closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate mannerAssist in the transition of new accounts into JLL responsibility.
This may include audits and process testingObtain and review landlord invoices to ensure adherence to lease requirementsGenerate Accounts Payable reporting and prepare invoices for paymentPerform Accounts Receivable reportingGenerate Accounts Receivable reporting and communicate on outstanding paymentsComplete all duties with a focus on cost avoidance for our clientsObtain, track and report on Insurance and Security deposit matters (where applicable)Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policiesPrepare monthly client invoices (where applicable)Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasksTraining of new staff members when required
To deliver exceptional Lease Administration services To cross-check and verify abstracts and system data;To audit and review system reports and system data for accuracyTo deliver relevant and accurate reporting
Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager Lease Administration)
University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;A minimum of three-
Sound computer skills in Microsoft Word and Excel;Experience in using a property management / lease administration system.