Assistant Property Manager
Jones Lang LaSalle, IP, Inc
Gurugram, HR
9d ago

Description :

  • Maintains the Management office and control day-to-day operations of the Property.
  • Maintain an effective command for overall management of staff as per the organisational chart.
  • Processes invoices for management approval pertaining to departments under him.
  • Track the AMC / Warranty / Defect Liability Period - HVAC, BMS, CCTV contracts, maintenance calls, etc. and emergency projects.
  • Assists with all scheduling activities, including all occupant moves, events, elevator scheduling, gardening, and any vendor activities.
  • Periodic rounds of the property, all floors and the periphery area should be taken from time to time.
  • Conduct weekly meeting with the client of M2K Victoria Gardens to update and review on the day to day operational activity, Pending Complaints and material required.
  • Coordinates maintenance efforts with outside contractors.
  • Periodic rounds of utility areas, plants & equipment and basements to be taken from time to time.
  • Responds quickly to emergency situations at M2K Victoria Gardens.
  • Coordinate all building fire / life safety drills / seminars.
  • In the absence of Estate Manager, take charge of his duties at M2K Victoria Gardens.
  • Assist the Estate Manager in providing a comprehensive Property Management Service to ensure that all amenities are resourced and maintained to high-
  • class industry standard.

  • Ensure quality of staff, appraising and developing them to ensure maximum contribution.
  • Proactive liaison with local and Haryana municipal authorities.
  • Keep track of all AMC expiring, due for renewal at M2K Victoria Gardens.
  • Oversee and supervise the E&M team on PPM activities of M2K Victoria Gardens.
  • Ensure all activities at site are duly recorded on paper and informed to the Property Manager of M2K Victoria Gardens.
  • Help Property Manager by providing data for preparing the DMR and review reports of vendor staff for M2K Victoria Gardens.
  • To update / brings notice to client timely of any modification in operational and facility activity.
  • Escalate critical issues of M2K Victoria Gardens immediately to the Property Manager or Operations - Manager (JLL).
  • Ensure that all client deliverables are submitted in a timely manner.
  • Acts as the liaison to local community public interest groups.
  • Oversees all vendor staff and their performances to upkeep the standard of M2K Victoria Gardens.
  • Maintains property by investigating and resolving tenant complaints; enforcing rules of occupancy; inspecting vacant units and completing repairs;
  • planning renovations; contracting with landscaping and snow removal services.

  • Maintains building systems by contracting for maintenance services; supervising repairs.
  • Secures property by contracting with security patrol service; installing and maintaining security devices; establishing and enforcing precautionary policies and procedures;
  • responding to emergencies.

  • Enforces occupancy policies and procedures by confronting violators.
  • Prepares reports by collecting, analyzing, and summarizing data and trends.
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks;
  • participating in professional organizations.

  • Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
  • Oversees property maintenance, accounts payable / receivable and assists with capital projects. Position also works with the Estate Manager to ensure that all activities are conducted in compliance.

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