Facility Executive Moen
Jones Lang LaSalle
Hyderabad, TS
2d ago

Follow up and close the tickets logged in the GUTS

Monitoring of Housekeeping related activities

Arrangement of all consumables and supplies for Client / any visits

Preparing the Daily / Weekly and Monthly reports

Interacting with the service & supply vendors.

Undertake daily facility rounds and find out snags and raising proactive tickets for the same

Effectively manage service provider team to ensure an on time deliverable system.

Routinely Inspect all services to ensure performance measures are being maintained and make the service score cards.

Adhere to the monthly forecast expenditures.

Indenting the requirements with suppliers.

Indoor plant management

Training to support staff

Any responsibility / task given by the client / Manager, going forward will be a part of the JD.

Client / Stakeholder Management

Proactively engage stakeholders to ensure that on site client’s expectations are met though high levels of customer service

Build and develop effective client / stakeholder relationships across multiple levels of the organisation

Proactively understand the customers / employees needs and act on them before being requested

Maintain high standards of housekeeping of facility

Improvements in the office aesthetics and operations as per need

Finance Management

Accurate billing and invoicing

Adherence to the monthly forecast

Invoice management.

Procurement & Vendor Management

Work on getting quotations as per site need

Sharing indents for monthly material supply

Zero stock out of situation

Other Key Activities

Monitoring the mail room activities

Collecting all documents from the vendor for compliance audit

Developing interesting & fun user engagement activities

Signage / Poster making for the site awareness.

Managing ad-hoc / vendors.

Strong Communication Skills

Finance - Invoices, PO

Advanced Sheets and docs knowledge

Any Graduate with 2+ yrs of min exp in facility management

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