Description : RESPONSIBILITIES
Ownership of the day-to-day administration, including reports generation of the stocks tracker.
Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by Client
Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM
Ensuring an adequate supply of consumables / materials and service for the proper operation of services and enter into supply and service contracts as approved by the client
Cabin Allocations in case of visitors to site
Preparation of MRT’s and coordinating Purchases
Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks.
Maintain appropriate levels of Petty cash to support FM operations.
Vendor invoices processing aligned with Client’s finance process.
Statutory compliance check of all vendor invoices.
Routinely Inspect all services to ensure performance measures are being maintained
Effectively manage ECRES to ensure an on time deliverable system
Set stretch targets for self to achieve maximum team performance
Contribute to the Weekly FM Meeting Minutes
Contribute to the Monthly Management Report to client and other reports as required
Participate in Emergency Evacuation procedures including crisis management and business continuity.
Manage all Health and Safety issues and actively participate in Health and Safety reviews
Experience in Facilities Management is required.
Strong Customer Service focus
Excellent people skills and ability to interact with a wide range of client staff and demands
Knowledge of Occupational Safety requirements
Strong PC literacy and proven ability to manage daily activities using various systems.
Demonstrated experience with continuous improvement initiatives highly desirable
Demonstrated experience with client reporting and preparation of reports required.
Graduate in any discipline
3 5 years experience in facilities management
Tertiary qualifications in hotel management / building management and / or business desirable
Proven ability to function effectively as part of a team
Proven ability to initiate and follow through with improvement initiatives