Accounts and Administration Executive
Integrated Environmental Solutions Limited
Pune, India
11d ago

The Company

At IES, we offer a flexible and supportive working environment and the opportunity to work with a team of friendly, interesting and diverse people from across the globe, who are passionate about what we do.

The world is waking up to the reality of climate change and the Virtual Environment (VE) is the only tool which allows the design team to simulate the full performance of a building model.

IES is at the forefront of cutting edge technology in the green building sector. Our high tech software enables our clients to design high quality and innovative buildings whilst minimising the impact on the environment.

The Role

Accounts and Administration Executive will work closely with the India management team in Pune to provide accounting & administration support to maintain an efficient office environment.

As part of a global company working at the cutting edge of building performance analysis, you will have opportunities to take more responsibilities and build a career with us.

Key responsibilities

The successful candidate will be carrying out the following tasks :

Accounts Area :

  • Assist the Finance department with bank filing, file maintenance, out of office duties like bank visits, bill payments, and visit to consultants’ offices for submissions.
  • Staff reimbursement claim / monthly expenses checking and filing as per provided instruction.
  • Maintain travel record spreadsheet of travel vendors for staff on travel.
  • Work on journal voucher filing as per provided instruction.
  • Assist line manager as per provided instruction.
  • Maintain confidentiality in financial data of the company.
  • Work on banking compliance filing.
  • Work on billing & payment procedure.
  • Support in Vendor Management :
  • 1) Invoice collecting before month end.

    2) Handover the cheques to vendors.

    3) Co-ordination with vendor as per office requirement.

    4) Communication with vendors for payment concern.

    5) Record sheet of vendors.

    Administration Area :

  • Addressing visitors, collecting / distributing incoming courier, liaison for package / courier service, monitor & maintain office supplies (stationery, pantry & other office requirements).
  • Assist with event planning & implementation
  • Ensure housekeeping staff satisfies the specified duties & maintain records of the same.
  • Overlook office hygiene maintenance.
  • Office parking organization.
  • This role requires candidate to travel for company related work within Pune from time to time. Frequency would differ based on the requirement & necessity of the particular tasks.

    Skills, Knowledge and Experience

  • Degree in Commerce (B.Com)
  • 3-6 years’ experience in accounting & administration role
  • Valid driving license with 2 wheeler registered in candidates name.
  • Good IT skills including knowledge of MS Office.
  • Confident communicator in English as IES is a global company.
  • The Rewards

  • In return we offer the chance to work for a dynamic company in an exciting and supportive working environment; we will reward you with a competitive salary;
  • private health insurance, up to 28 days’ annual leave, paid sick leave and flexible working.

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