Sales Officer / Sr. Sales Officer
8d ago

Function : Secretarial

Reporting to : Respective Head of Department

Purpose :

  • This is a Secretarialposition based at Head Office, new delhi. To Support HOD’s in Day to day work and manage their meetings , travel , calendar and coordination between other departments.
  • Key Responsibilities :

  • Schedule and Maintain calendar for all internal and external meetings and appointments
  • Keeping a check on the duration of all meetings and reminding the HOD of key meetings every day in the morning
  • Sending e-mails / correspondence on HOD’s behalf as and when required and filing the mails to the respective folders
  • Ensure Smooth execution of Domestic / International Travel Plans including flight reservations, taxi hiring, web check-
  • in and late check-in or late-check outs from the hotels, visa documentation, forex requirements etc.

  • Providing secretarial / administrative support remotely to the HOD while he is traveling or working from home and from different locations.
  • Keeping track of and ensuring timely settlement of all the expenses related toHOD’s travel and his office
  • Keeping track of and ensuring renewal, timely payments of Credit Cards, Insurances, Club and other Memberships etc.
  • Organizing various documents, files etc. and maintaining strict confidentiality, safety and security of the same.
  • Assembling of Power Point Presentations / Reports and adding value to it by ensuring that the inputs provided are of superior quality and the flow of the presentation is consistent.
  • Above Job Responsibilities are only representative and subject to modification at any time without prior notice.

    Professional Experience / Qualifications :

  • Minimum Post Graduate / Graduate
  • Diploma of Secretarial function
  • At least 6 12years’ work experience of Personal Assistant to HOD / Chairman / Director
  • Competencies : Functional Competencies

    Functional Competencies

  • High proficiency in MS Office, especially Outlook
  • Excellent Organizing Skills
  • Excellent communication and presentation skills
  • Excellent drafting skills
  • Strong analytical skills
  • Behavioral Competencies

  • Excellent communication skills
  • Strong interpersonal skills
  • Quick learner
  • Proactive approach to work
  • Apply
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